Support, Development

Department Overview

The Lease & Data Administrator plays a key role in supporting our Development team across the UK & Ireland. You will be responsible for maintaining accurate lease and property data, managing key real estate records and supporting the systems and processes that underpin effective estate management.

Working closely with Surveyors, Estate Management Assistants, Finance and global partners, you will ensure our lease data is robust, our governance standards are maintained and our reporting provides clear, actionable insight to support decision-making.

This role is ideal for a candidate with a background in property administration or data analysis and looking to deepen their expertise in a fast-paced, multi-site environment. It also offers the opportunity to develop your analytical skills by contributing to reporting, dashboards and data-driven insights that support estate optimisation and cost control.

You’ll play an important role in ensuring the integrity of our lease and cost data, supporting compliance with contractual obligations and improving how data is used across the business to drive efficiency and performance.

Duties

Lease & Property Data Management

• Maintain accurate lease and property data across core systems (e.g. TRIRIGA or equivalent), ensuring completeness, consistency and audit readiness.
• Track key lease events including rent reviews, expiries, break options and renewals, ensuring critical dates are proactively managed.
• Maintain core property records, including landlord details, ownership structures and contractual obligations.

Financial & Cost Support

• Support validation of service charge, rates, insurance, and other property costs, ensuring alignment with lease terms and industry best practice.
• Work closely with Real Estate Accounts and lease management teams to ensure contractual liabilities are accurately reflected in payment schedules.
• Assist in reviewing landlord charges and supporting query resolution or challenge processes where required.

Systems, Governance & Compliance

• Maintain and administer property and lease management systems
• Ensure lease documentation and supporting records are correctly stored, controlled and accessible for audit purposes.
• Act as a point of contact for internal and external audits, ensuring high standards of data integrity and governance.
• Coordinate contracts, tenders and procurement activities, ensuring documentation is accurate, milestones are tracked and governance requirements are met.
• Manage development and construction data systems (e.g Portal, Aconex), including document uploads, version control, user access and audit readiness.

Reporting & Insights

• Produce and maintain regular reporting on lease events, costs and key estate metrics.
• Support the development of dashboards and reporting tools to improve visibility across the estate.
• Provide accurate, timely data to support internal stakeholders and franchisee communications.

Stakeholder & Team Support

• Support and act as a central coordination point for lease and property data across Estates, Development and Finance teams.
• Participate in cross-functional meetings, ensuring data is aligned and consistent across the business.

Data & Analytics Opportunity

This role also offers the opportunity to play a key part in enhancing how property and lease data is used across the business. This will involve:

• Improving and streamlining reporting processes, reducing manual work and enhancing data quality.

• Supporting the development of dashboards and visualisations (e.g. Power BI) to provide clearer insight into estate performance.
• Analysing trends across lease and property data (e.g. cost movements, lease events, portfolio performance) to support decision-making.
• Exploring opportunities for automation, forecasting or enhanced analytics to support estate planning and cost management.

Qualifications

• Experience in lease administration, property data management, or a similar real estate support role.
• Strong understanding of commercial leases, including key terms, obligations, and financial structures.
• Excellent attention to detail, with a focus on data accuracy, validation, and governance.
• Strong organisational skills, with the ability to manage multiple priorities and deadlines.

Desirable (Data & Analytics Skills)

• Experience or ambition to work with data visualisation tools such as Power BI or Tableau.
• Strong Excel capability, including data manipulation and analysis.
• Understanding of data structures, data quality, and validation principles.
• An analytical mindset, with the ability to turn data into clear, actionable insights.